RJon Robins

Which software is best for managing an IOLTA Client Property Trust Account?

We just launched the first video last night in the completely-free video series entitled “A Simple System For Managing A Law Firm Trust Account That WON'T Make You Feel Like A Schmuck” and the questions are already starting to come in. 

Question: “I've been told there is a way to use Quicken or Quickbooks to manage my trust account.  The price is ok.  Do you recommend Quicken or Quickbooks or something else entirely?”

Answer: I would recommend you stick with one of the law firm
management specific software programs and not try to twist Quicken/Quickbooks
into what it was not meant to be. 
Although you certainly can try. 
But in the end you're not going to save any money.  You're going to waste alot of time.  And you're going to lose alot of sleep.

VERY IMPORTANT FIRST STEP: Don't bother with ANY law firm financial
management software until AFTER you have a solid understanding of how your
IOLTA client property trust account and general ledger, budgeting & billing
system should work MANUALLY first.  Because you
don't want to be introducing automation into chaos. Or else you'll just end up automating
the chaos.  And then you won't even know if
it's the confusion over how to manage the trust account & financials of your law firm OR confusion over the software itself. 

This is a mistake we've all made. It can easily cost you
years of your life and hundreds of thousands of dollars in opportunity
cost.  For some lawyers it can be even
more because they never figure it out. 
So learn how to manage your trust account first before wasting time or
money on any software. 

 Here's a free course called “A Simple System For
Managing A Law Firm Client Property Trust Account That WON'T Make You Feel Like
A Schmuck”
.  Again, been there, done
that!  Don't want YOU to have to go
through it too. 

Here's the link:
http://www.lawyercontrol.com/is.html?p=marketlawfirm&w=IOLTA

Let me know if you have any questions.  Happy to help,

 RJON ROBINS

Free IOLTA Trust Account Management

From Future Lawyer and long-time friend, Rick Georges:

Happy Lawyers Control their business for
growth

Old friend, RJon Robins, who used to work for the
Florida Bar answering lawyers' questions about the management and
starting of a law practice, is now offering his great video series on
how to maintain a trustworthy trust account, online, for free. Of
course, he wants you to sign up for his law firm management services;
but, even if you don't do that, you should watch these videos. In my
experience, there is a lot of ignorance among lawyers about the trust
accounting rules and regulations. There is some confusion over the
requirements of maintaining a trustworthy trust account. These videos
will help any lawyer to get it right. 

(Note:  Thanks, Rick!)

Rick Georges does it again…

Future Lawyer Rick Georges does it again!  A GREAT resource for solo lawyers & owners of small law firms!  In Rick's own words. . . 

One of the handiest Internet sites for lawyers is the Docstoc site,
where thousands of legal documents are freely shared by others. It is
like having a huge law firm with a big document databank. It is free,
and you still have to be a lawyer, and use the forms merely as a
preliminary guide; but, I have saved a lot of drafting hours by using
forms I initially found here. Standard forms and templates are dangerous
if you don't modify them to suit your State and your client. However,
as a starting point, they can be very handy.

Click HERE To see Rick's original post & link to Docstoc

Law Firm Economics 102

So as you probably already know I had a dispute with
the guy I originally hired to build a website for me, it ended up in
arbitration etc., etc. etc. 

Not wanting to
keep this story private just for my Members I've been blogging about
the whole thing in case you're interested in the details.  But Kristin asked a question in one of
the comments that made me realize there are alot of lawyers who never
studied law firm economics and that could be hurting you. 

What follows certainly isn't a substitute for a more detailed
discussion.  Consider it to be an appetizer to get you thinking in the
right direction about the financial management of your law firm:

Lesson # 4:  In hindsight, should I have pursued the NetArb or
simply
walked away from the $500? I certainly made enough mistakes in this
matter but I still think I made the right call on this point of not
walking away from my money. Most small law firms operate on between a
33-50% margin. That
means in order to spend $500 to treat your spouse to a nice spa-day you
have to earn between $1,000-1,500 in gross revenues.

So consider that
when you walk away from a dollar you'll actually have to work to earn
between $4-6 more of them to make up for the
one you're walking away from, just to break even.

Now multiply that into the number of minutes or hours that
translates into in your practice and consider the last time you had to
apologize to friends or family because you couldn't be there with them
due to having to be in the office to earn your living. And let THAT
image stay in your mind the next time you go into a negotiation where
you're asked to hand over your money.

Got
you thinking?  Good! 

Here's something
else to think about too…it's now official the year is more than
half-way over.  Time to review the goals you set out for yourself six
months ago and either pat yourself on the back or else it may be time to
get some help so you can celebrate on December 31, 2010 and start 2011
on the right foot.

~ RJON

p.s. In case my hint above was too subtle, next week I am
going to be opening-up 5 more spots in my Small Law Firm Management
& Marketing Bootcamp Program.   E-mail me if you think you may want
to reserve one of them for yourself!

How to deal with a blackmailer

from RJon Robins
to RJONROBINS@gmail.com
date Tue, Jun 8, 2010 at 5:59 PM
subject How to deal with a blackmailer

Hello everyone

I want to share a
lesson with you on how to deal with a blackmailer. 

Here's what happened.  Last year I hired a website
developer to build a fairly complex private membership site for me.  The
contract called for all kinds of exciting bells & whistles
including a tool I invented to help you set key goals for your law firm
and then log them each week to produce a visual graph that shows you
exactly where your business is and then use that to diagnose what needs
fixing.

To make a VERY long and expensive story short
I am now engaged in mediation with this developer as I refuse to
release the second half of his fee from escrow since he failed to
deliver a satisfactory work product.  And in fact I've had to now spend
more than three times as much to have the whole site built up from the
ground-up with my current developer who I have nothing but good things
to say about.

So below is the blackmail this crook tried
pull on me
.  The lesson of course is that when you conduct your
business affairs in a totally stand-up way, the way you deal with a
shakedown attempt is beat them to the punch by shining the light
directly on the matter.

Just one more of the ways good marketing
& good management go hand-in-hand with ethics and professionalism.

By
the way, if this lunatic does bother you by carrying through on his
threat, please forward his email to me because I am going to crucify him
with this b.s.

Thanks in advace for your patience &
understanding,

~ RJON
———————————-

from: Reelay Developers <dreelay@yahoo.com>
to: rjon@howtomanageasmalllawfirm.com
date:
Tue, Jun 8, 2010 at 4:54 PM
subject: warning

Rjon,

Please
note I have obtined the database of your users, i will definitely be
informing them of how you ripped of the developer. Belive you me , its
never going to be worth it for you. But i will teach an ass like you
what it happens when you mess around and steal other people's money.

Hold
your breath for the mass mail this weekend 🙂
Good luck trying your
lawyer stunts then.

Paul

Million Dollar Law Firm Marketing Lesson

Alright in this short video below I’m going to teach you a very important law firm marketing lesson.  This is a million-dollar law firm marketing lesson.  I’ve use this lesson to help sell tens of millions of dollars of legal services.  So pay attention.

No one wants chocolate vanilla swirl ice cream!

Make sure your law firm appeals to people and don’t be afraid of offending other people.

Because people who love vanilla we love it.  We don’t want chocolate

People who love chocolate love chocolate.  They don’t want vanilla!

Trying to please everyone creates a freakin’ mess that no one wants.